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Project 2016

Duration: 3 Days
Module Price: $130

This six-module, instructor-led course provides students with the knowledge and skills that are needed to understand, create, build out, track progress, and report status for corporate projects using Microsoft Project 2016. This course offers a significant amount of lecture, hands-on practices, and discussions that assist students in becoming proficient in the skills that are needed to use Microsoft Project 2016.

 

Audience


This course is intended for project managers, team leads, team members (resources), or other staff who are responsible for documenting and managing work in projects and will be or are using the 2016 version of this software. This class is fundamental knowledge for all individuals who will also be using Microsoft Project Server or Project Online. Students would ideally be familiar with key project management concepts and terminology found in Project Management Institute (PMI), A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition, and may have exposure to earlier versions of Microsoft Office Project.

 

At Course Completion


After completing this course, students will be able to:

  • Define and understand the intended benefits, processes, and uses of the Microsoft Project Application.
  • Plan, organize, and document Phases, Tasks/Activities, and Milestones in a project plan.
  • Plan, organize and document Resources that are needed to build successful schedules and budgets.
  • Understand the best practices for ensuring the software will calculate schedules based on the needs of all users/stakeholders.
  • Understand best practices for resolving issues such as “slipping” schedules and management of changes to resource allocation.
  • Understand how to use the views, tables, and reports to analyze project and task status, and report that status to interested stakeholders.
  • Understand customizing the software to tailor the needs of the organization and project manager.
  • Understand collaborative functions available in this version of Microsoft Office Project 2016.

 

This six-module, instructor-led course provides students with the knowledge and skills that are needed to understand, create, build out, track progress, and report status for corporate projects using Microsoft Project 2016. This course offers a significant amount of lecture, hands-on practices, and discussions that assist students in becoming proficient in the skills that are needed to use Microsoft Project 2016.

 

Audience


This course is intended for project managers, team leads, team members (resources), or other staff who are responsible for documenting and managing work in projects and will be or are using the 2016 version of this software. This class is fundamental knowledge for all individuals who will also be using Microsoft Project Server or Project Online. Students would ideally be familiar with key project management concepts and terminology found in Project Management Institute (PMI), A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Fifth Edition, and may have exposure to earlier versions of Microsoft Office Project.

 

At Course Completion


After completing this course, students will be able to:

  • Define and understand the intended benefits, processes, and uses of the Microsoft Project Application.
  • Plan, organize, and document Phases, Tasks/Activities, and Milestones in a project plan.
  • Plan, organize and document Resources that are needed to build successful schedules and budgets.
  • Understand the best practices for ensuring the software will calculate schedules based on the needs of all users/stakeholders.
  • Understand best practices for resolving issues such as “slipping” schedules and management of changes to resource allocation.
  • Understand how to use the views, tables, and reports to analyze project and task status, and report that status to interested stakeholders.
  • Understand customizing the software to tailor the needs of the organization and project manager.
  • Understand collaborative functions available in this version of Microsoft Office Project 2016.

 

Module 1: Overview and Introduction

  • Tour MS Project
  • Starting a Plan
    • New from Excel Workbook (discussion)
    • New from SharePoint List (discussion)
    • New from entering a Task List
  • Building a Project Plan with Task Entry and Best Practices
  • How Start and Finish Dates are scheduled by default.
  • Creating a Project Calendar
  • Adding and deleting Tasks
  • Understanding Manually-Scheduled vs. Automatically Scheduled Tasks
  • Adding Milestones to the Plan
  • Outlining Project Tasks
  • Understanding and Setting Task Types 
  • Enter Task Durations/Work
  • Viewing the Project Summary Task
  • Understanding and sequencing tasks with Links, Lag, and Lead time

 

Module 2: Building a Project Plan

  • Pre-Resource Milestones, Constraints and Deadlines 
  • Creating Resources and Understanding Resource Types
    • Work
    • Material
    • Cost
  • Create Resource Calendars/Modify Resource Working Time
  • Creating Resource Notes
  • Exploring the Costing Tables in Work Resources
  • Overview of Generic Resources
  • Assigning Work Resources to Tasks
  • Work Resources and Task Types (Review)
  • Assigning Material Resources to Tasks as Tools
  • Assigning Material Resources to Tasks as Consumables.
  • Determining Over-Allocated Resources
  • Resolve Resource Conflicts by Using the Resource Planner View
  • Resolve Resource Conflicts by Leveling Resources Manually
  • Resolve Resource Conflicts by Leveling Resources Automatically
  • Post-Resource Milestones, Constraints and Deadlines
  • Viewing Critical Tasks 
  • Saving/Publishing a Plan
  • Locally Saving the File
  • Saving the File in Other Formats (Introduction)
  • Synching with SharePoint (Introduction)

 

Module 3: Tracking Progress

Setting Baselines and Interim Plans

  • Choosing a Tracking Mode
    • % Complete
    • % work Complete
    • Physical % Complete
  • Entering Task Progress using the “Actual” Fields
  • Viewing Task Progress with Standard Views
    • Rescheduling Tasks
    • Understanding Project Status
    • Viewing Slippage
    • Viewing Baselines
    • Using the Task Inspector
    • Using the Task Path Viewer
  • Analyzing the Plan by Grouping Tasks and Resources
  • Analyzing the Plan by Filtering Tasks and Resources

 

Module 4:  Presenting Progress

  • Exploring the Default Tables
  • Inserting and Hiding Columns
  • Creating Custom Fields
  • Creating Custom Tables
  • Exploring the Default Views
  • Creating Custom Views 
  • Changing Text Styles
  • Changing Graphical Formats
  • Using the Timeline View

 

Module 5: Reporting Progress and Status

  • Exploring the Dashboards
  • Exploring Resource Reports
  • Exploring Cost Reports
  • Exploring In Progress (Task) Reports
  • Creating a New Custom Report
    • Understanding the Custom Reports Explorer
  • Exploring Visual Reports (Exporting to Excel and Visio)
  • Creating Custom Visual Reports

 

Module 6: Application Administration Templates & Sharing Custom Objects

  • Exploring the Getting Started Function
  • Administration Using Options in the Backstage
    • Using the Organizer to Save Custom Objects
    • Creating Templates
    • Creating a New Project from Excel Workbooks (Import from Excel)
    • Creating a New from SharePoint Task List(s) (Discussion)
  • Advanced Administration
    • Creating Consolidated Projects (Program)
    • Sharing Resources with a Resource Pool
    • “Manually” Exporting Data to other data sources
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